Functions

General Administration

1. Providing administrative and secretarial services to :
   • The Board of Governors
   • The Institute Council
   • The Council Committees
2. Preparing general correspondence and speeches and editing reports.
3. Promulgating and Implementing Government Ordinances such as:
   • Disability Discrimination Ordinance
   • Personal Data (Privacy) Ordinance
   • Sex Discrimination Ordinance
4. Maintaining a Central Filing System.
5. Keeping a register of the following:
   • All staff members
   • All committee members of the Board of Governors, the Institute Council and their respective committees
   • All committee members of committees other than those under the Academic Board and Academic Department(s)/Unit
   • All records and regulations of the Institute

Information and External Relations

1. Managing the collection, storage and distribution of information
2. Co-ordinating the dissemination of information to internal staff members
3. Co-ordinating the requisite management information to the Board of Governors, the Institute Council and their respective committees
4. Maintaining a database of relevant in-coming and out-going information

Human Resource Management

1. Handling staff recruitment and appointments
2. Conducting review of staff benefits
3. Formulating staff training and development policies
4. Co-ordinating staff training and development activities
5. Co-ordinating staff appraisal
6. Handling resignation and promotion
7. Keeping and managing staff statistics
8. Proposing and reviewing personnel policies and procedures
9. Planning allocation of human resource
10. Issuing certificates of service, testimonials and references
11. Keeping registers of the following:
    • Contract renewal
    • Promotion
    • Leave and retirement
    • Dismissal and resignation