Administrative / Services Positions

The appointee will be required to:

• Provide support for teaching, research and service to the Physiotherapy Programme, S. K. Yee School of Health Sciences, performing regular maintenance and upkeep of all facilities in running order in the laboratories.
• Maintain the daily operation of the physiotherapy laboratories and managing the inventory of the facilities and equipment in the laboratories.
• Assist in the setting up, operation and maintenance of the computing, audio visual and other teaching equipment for teaching and learning activities.
• Perform general housekeeping in physiotherapy laboratories.
• Perform any other duties as assigned by the Dean of S. K. Yee School of Health Sciences or his delegates.

The appointee may be required to work outside normal office hours and on Saturdays and Sundays due to specific operational requirements

Applicants should have:

• Five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;
• Good computer knowledge and experience in using application software such as MS Office, photo/video editing software and e-learning system, etc.; and
• Be proficient in written and spoken English and Chinese (preferably including Putonghua); have good communication, interpersonal and organizational skills and the ability to work independently.
• Possession of a recognized Physiotherapy Assistant Certificate and/or relevant work experience with physiotherapists in hospitals, private practices, or non-governmental organizations is preferred.

The successful candidate will be responsible for implementing strategic initiatives to enhance the School's engagement with external stakeholders, including feeder schools, prospective students, alumni, university partners, and the broader community.

The appointee will support the Assistant Director, Recruitment and Engagement at the Public Affairs Office in leading admissions and partnership development for the local market. The appointee will lead recruitment and partnership initiatives to strengthen collaboration between the University and Hong Kong Secondary Schools, including organising information sessions for principals and teachers, conducting school visits to enhance recruitment, and hosting networking events for external stakeholders. The appointee will also build and maintain strong relationships with targeted feeder schools and partner organisations to expand the School's network and influence, and will identify and pursue strategic partnership opportunities, such as drafting and managing Memoranda of Understanding (MoUs). This is a KPI driven role.

The role also includes planning and overseeing events such as conferences, exchange programmes, and stakeholder engagement activities.

Key responsibilities:

• Support the development and implementation of external relations and stakeholder engagement plans to enhance the School's reputation and increase student recruitment.
• Identify and build relationships with key stakeholders, including secondary schools in Hong Kong, prospective students, alumni, university partners, and government authorities.
• Assist in planning, executing, and coordinating stakeholder engagement events and activities, such as conferences, ceremonies, and visits.
• Devise and implement stakeholder engagement plans to strengthen stakeholder relations, foster a close-knit SFU community, and support the ongoing expansion of the SFU profile other duties as assigned by the Assistant Director (Recruitment and Engagement).

1. Provide support to event and project management;
2. Provide administrative support for daily department operations;
3. Assist in developing and maintaining a database to track project information, stakeholder engagements, and collaboration metrics;
4. Liaise with external stakeholders and university units to ensure smooth collaboration and project execution;
5. Prepare statistics, project progress reports, and evaluations for periodic reviews, reporting to internal and external parties;
6. Coordinate the event logistics, scheduling meetings and managing documentation related to the project;
7. Assist in ensuring project objectives are systematically achieved in alignment with the project objectives; and
8. Provide support to ad hoc duties as assigned by the Project Coordinator or Supervisor.

1. A relevant recognized Bachelor's degree with at least 2 years' relevant work experience;
2. Detail-minded and able to work as a team and work independently;
3. Good organizational and time management skills;
4. Good communication and interpersonal abilities;
5. Good command of written and spoken English and Chinese, including Putonghua;
6. Proficient in project and event management tools;
7. Strong data analysis skills, with the ability to optimize project outcomes; and
8. Proficient in using office software, such as Excel, PowerPoint, Project, etc.

1. Filling and consolidating personnel files (p-files) and employee personal data from multiple sources.
2. Updating employee information and precisely keying in the data to maintain data integrity.
3. Collaborate closely with HR colleagues to resolve data discrepancies, support process alignment, and uphold strict confidentiality throughout the preparation phase.
4. Providing administrative and clerical support to the team.
5. Handling incoming and outgoing correspondences, including emails and letters.
6. Performing other duties as assigned by the supervisors.

The appointee will be required to:

• Craft press releases, speeches, newspaper op-eds, annual reports, brochures and newsletters, in both English and Chinese;
• Proactively identify and pitch compelling stories showcasing the University's achievements to the media;
• Monitor and analyse media coverage and prepare reports on public perception of the University;
• Organise and implement visit and community outreach programmes to enhance the University's visibility;
• Assist in implementing the Public Affairs Office's corporate communications strategy; and
• Perform any other duties as assigned.

• A recognised degree, preferably in journalism, communication, or marketing;
• Preference will be given to those with strong media backgrounds and/ or experience in tertiary education;
• At least 5 years of relevant experience, preferably obtained from the news media;
• Good language proficiency in both English and Chinese;
• Proficiency in word processing and AI applications;
• Ability to work with multiple stakeholders; and
• Strong organisational and project management skills.

1. Providing administrative support in the coordination of Staff Development and Training activities;
2. Designing posters and promotional materials as well as managing related webpages in the promotion of Staff Development and Training activities;
3. Providing pre-meeting and on-site logistics support in Committee Servicing;
4. Working closely with relevant stakeholders and coordinating dissemination of information to staff members;
5. Handling incoming and outgoing correspondences, including emails, letters, and phone calls; and
6. Performing other duties assigned by the supervisors.

1. A recognised bachelor's degree;
2. Proven experience in an administrative role, preferably in a fast-paced environment;
3. Strong organizational and project management skills with attention to details;
4. Ability to work under pressure and meet multiple deadlines;
5. Ability to handle confidential and sensitive information with discretion and professionalism;
6. Good command of design software such as Canva is preferable;
7. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); and
8. Good command of both written and spoken English, Mandarin and Cantonese.

1. Providing administrative support in implementing Staff Development and Training Programmes and Staff Engagement initiatives;
2. Collaborating with the team in daily operations; and
3. Perform other duties assigned by the University Secretariat.

1. Five passes in HKCEE/ HKDSE including English language, Chinese language and mathematics;
2. Proficiency in MS Office and English and Chinese word processing;
3. Proficiency in design software, such as Canva is preferable; and
4. Good command of written and spoken English and Cantonese. Command of Putonghua would be an advantage.

Applicants should (a) have achieved Level 2 or above in five subjects in the HKDSE Examination OR have obtained Grade E or above in five subjects in the HKCEE; (b) be competent in computing applications; and (c) be a good team player with a strong sense of responsibility.

1. Independently handle confidential and sensitive matters with professionalism, ensuring proper escalation and safeguarding of information;
2. Support and coordinate internal and external communications by consolidating key information and ensuring messages are accurate and timely;
3. Manage and draft professional correspondences, including emails, letters, and phone communications with proper manners;
4. Manage multiple deadlines, schedules, and tasks with reliability and strong prioritization. Oversee administrative records and databases, ensuring data accuracy and proper documentation;
5. Provide logistical support for meetings, events, and special projects, including preparation of materials and onsite assistance when required; and
6. Execute other administrative and operational duties as assigned by supervisors or senior management.

1. Degree qualification or equivalent;
2. At least 3 years of relevant workplace experience;
3. Detailed oriented, organized, proactive, excellent communication skills;
4. Able to work in a fast-paced environment and work under pressure to meet multiple deadlines;
5. Good attitude with can-do mindset and willing to take up responsibilities;
6. Competent in MS Office, social media platform and website management; and
7. Good communication skills with fluent English, Cantonese and Putonghua.

1. Provide support for teaching, research and service to the School of Health Sciences in the nursing and other health-care courses.
2. Follow school directions for nursing skills laboratory station set-up and aftercare of supplies/equipment in all teaching, skills assessment and students' self-practice
3. Assist in the setting up, operation and maintenance of the equipment required for teaching / learning activities including manikins, simulation models, patient-care equipment and other computing / audio visual facilities.
4. Maintain inventory of laboratory equipment and supplies to ensure equipment are in good condition and supplies are adequate.
5. Maintain the daily operation of the nursing skills laboratories and ensure a safe and clean condition in all work areas.
6. Assist in-house and vendor servicing of laboratory equipment, follow any required repairs / maintenance and to keep updated records for tracking.
7. Support and facilitate the student self-practice sessions in the nursing skills laboratories.
8. Perform any other duties as assigned by the Dean of the School of Health Sciences or his delegates.

 The appointee may be required to work outside normal office hours and on Saturdays and Sundays due to specific operational requirement.

1. Five passes in HKCEE/HKDSE including English Language, Chinese Language and Mathematics.
2. Good computer knowledge and experience in using application software such as MS Office, photo/video editing software and e-learning system, etc.
3. Good command of written and spoken English and Chinese.
4. Good communication, interpersonal and organizational skills; and able to work independently.

Preferred Attributes / Exposure

1. Working experience in health care institution
2. Holding certificate of health care related study

Applicants should have a recognized degree with normally 2 years or more of post qualification working experience ideally in tertiary institutions. Strong organizational, analytical, attentive to details and reasoning mind, excellent writing and problem-solving skills are essential. They should be able to handle multi-tasks in an organized manner, be highly proficient in both English and Chinese (including Putonghua) and be able to work under pressure and tight timelines.

Shortlisted candidates will be invited to attend a written test and other relevant test(s).

Applicants should: (i) hold a recognized Bachelor's degree or Higher Diploma in Computer Science, Information Technology, or related disciplines; (ii) have at least 3 years of relevant work experience; (iii) proven expertise in systems administration, including the configuration and management of MS Windows/ Linux environments, Active Directory, and M365, virtualized server infrastructure; (iv) demonstrate a strong understanding of cybersecurity principles, including threat assessment, vulnerability management, and incident response; (v) demonstrated expertise in layered defense strategies, utilizing firewalls, IDS/ IPS, and endpoint security solutions to mitigate vulnerabilities and respond to security incidents; (vi) hold relevant certifications, such as ISO 27001, CompTIA Security+, or CISSP; (vii) demonstrate excellent analytical skills; and (viii) be proactive, a strong team player, and capable of working independently, with the ability to compile documentation and a strong sense of accountability.

Candidates with more relevant experience would be considered as Senior System Administrator.

Applicants should have (a) a recognised Bachelor's degree (preferably in Data Science, Statistics, Mathematics, Computer Science or related discipline); (b) at least 2 years' relevant work experience; (c) strong analytical thinking and problem-solving skills; (d) strong interpersonal and communication skills; (e) proficiency in computer applications; and (f) a good command of written and spoken English and Chinese (including Putonghua).

Shortlisted candidates will be invited to sit for a written test and interview.

The appointee will be responsible for

• Providing administrative support to academic programmes and general office management;
• Assist in organising departmental events, student activities and academic visits;
• Compile records and maintain databases;
• Handle enquiries from students and external parties; and
• Performing other tasks as assigned.

Applicants should have

• Achieved Level 2 or above in five subjects in the HKDSE, or have obtained Grade E or above in five subjects in the HKCEE;
• Proficiency in MS Office, including Word and Excel;
• A good command of written and spoken English and Chinese;
• Good organisational and communication skills; and
• Preferably with 1-2 year's relevant work experience.

Those with lower qualifications may be considered for the post of Administrative Assistant II.

The appointee will be attached to the Finance and Estates Office of the University and will perform the following duties:

1. Work closely with user departments to ascertain their procurement requirements;
2. Assist in conducting tendering exercise, including sourcing of suppliers, preparing tender documents, compiling tender reports, liaising with suppliers for the delivery of goods/ services, and monitoring the performance of outsourced contractors/ workers;
3. Assist in conducting work related to venue and facilities management; and
4. Perform ad hoc administrative/ project work as assigned.